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Privacy Statement

Effective Date: 01 JANUARY 2025
Last Updated: 15 SEPTEMBER 2025

1. Who We Are

Flatearth.net (“we,” “our,” “us”) operates this website and is the Data Controller for the personal data collected through it.
If you have questions about this notice or how we handle your data, contact our Data Protection Officer (DPO):

  • Email: info@flatearth.net

  • Postal address: 5016 Centennial Blvd Suite 200 Nashville TN 37209

2. What Data We Collect

We collect and process the following categories of personal data:

  • Contact information – such as your name, email address, and phone number when you fill out forms, subscribe to newsletters, or contact us.

  • Usage and technical data – including IP address, browser type and version, operating system, pages viewed, time spent on site, and referring URLs.

  • Cookies and similar technologies – information stored on your device to help us recognize you and improve site functionality.

  • Other information you voluntarily provide – for example in feedback, surveys, or support requests.

3. Legal Bases for Processing

Under the General Data Protection Regulation (GDPR), we process your personal data only when at least one of the following applies:

  • Consent (Art. 6(1)(a)): e.g., when you sign up for newsletters or accept optional cookies.

  • Contract (Art. 6(1)(b)): to provide services or respond to your enquiries.

  • Legal obligation (Art. 6(1)(c)): when we must retain records or respond to lawful requests.

  • Legitimate interests (Art. 6(1)(f)): to improve our website, prevent fraud, or maintain security, provided these interests are not overridden by your rights.

4. How We Use Your Data

We use your personal data to:

  • Provide and improve our services and website functionality.

  • Communicate with you and respond to enquiries.

  • Send you marketing communications when you have given consent.

  • Monitor site usage, troubleshoot issues, and prevent misuse.

  • Comply with legal obligations and enforce our rights.

5. Cookies

We use essential cookies to operate the site and, with your consent, analytics or marketing cookies.
You can withdraw consent or change preferences at any time through our cookie banner or your browser settings.
For details, see our [Cookie Policy] (link to be added).

6. Sharing and International Transfers

We may share personal data with:

  • Service providers and processors (e.g., hosting, analytics, email delivery) who act under our instructions and are bound by data processing agreements.

  • Authorities or legal bodies when required by law or to protect our rights.

  • Business successors in case of a merger, acquisition, or restructuring.

If we transfer data outside the European Economic Area (EEA), we ensure adequate safeguards, such as European Commission adequacy decisions or Standard Contractual Clauses.

7. Data Retention

We retain personal data only for as long as necessary for the purposes outlined in this statement, or as required by law.
When no longer needed, data will be securely deleted or anonymised.

8. Your Rights Under GDPR

You have the following rights:

  • Access – to obtain a copy of your personal data we hold.

  • Rectification – to correct inaccurate or incomplete data.

  • Erasure – to request deletion of your data (“right to be forgotten”).

  • Restriction – to limit processing in certain circumstances.

  • Data portability – to receive your data in a structured, machine-readable format.

  • Objection – to object to processing based on legitimate interests or direct marketing.

  • Withdraw consent – where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at [Insert DPO email].
You also have the right to lodge a complaint with your local supervisory authority (for example, the ICO in the UK or your national Data Protection Authority).

9. Security

We implement appropriate technical and organisational measures to protect personal data from accidental or unlawful destruction, loss, alteration, or unauthorised access.
However, no method of transmission or storage is completely secure.

10. Children’s Privacy

Our website is not directed at children under 16. We do not knowingly collect personal data from children.
If you believe we have collected such data, contact us so we can delete it.

11. Changes to This Notice

We may update this Privacy Statement from time to time.
If we make material changes, we will post the updated notice on our website and, where appropriate, notify you by email.

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